AN INVOICE SHOULD BE
A CALCULATION.
In most schools, raising a bill is an act of memory: a base fee from the registrar's sheet, a transport charge from the bus coordinator, a sibling discount only the owner remembers agreeing to. Every one of those is a future dispute. Skoolarz makes each of them a record.
PRICE THE YEAR ONCE,
IN ONE PLACE.
Charge types and discount types are configured as first-class objects with an owner, not improvised per family. Once they exist, the invoice writes itself and the reason for every line is on the line.
- Charge types — tuition, registration, transport, uniform, exam fees, trips.
- Discount types — sibling, staff child, early payment, scholarship, each with its own rule.
- Tuition records per student tying the plan to the person, for the academic year in question.
- Installment schedules aligned to term boundaries rather than fiscal quarters.
WHAT THE FINANCE
OFFICE ACTUALLY RUNS.
Finance dashboard
Collected, outstanding and overdue for the current term, without exporting anything first.
Invoice collection
Every invoice in the school, filterable by grade, status and date, with the underlying tuition record one click away.
Payment recording
Log a payment against an invoice with method and reference, and watch the balance and the parent's view update together.
Per-student report
The full financial history for one student, printable, for the meeting where a family wants to see it on paper.
Bulk reports and CSV
Run the whole cohort at once and hand finance a file their own model can consume.
Printable documents
Invoices and statements carry the school's own logo, because a receipt with a vendor's branding on it looks like someone else's bill.
THE PARENT SEES
THE SAME NUMBER.
If a family has to email the accounts office to find out what they owe, you have built a system that generates work every time somebody is curious. Roughly two-thirds of the chasing a bursar does is not chasing at all — it is answering questions the parent could answer themselves.
So the family's login carries the invoice, the installment plan, the payments already made and the balance outstanding, in the language they read.
RELATED, AND WORTH READING.
Reports
Collection by term, outstanding by cohort, and the CSV your finance team will actually use.
Explore reporting