AN INVOICE SHOULD BE
A CALCULATION.
In most schools, sending a bill depends on memory: a base fee from the registrar's sheet, a transport charge from the bus coordinator, a sibling discount that only the school's owner remembers agreeing to. Every one of those becomes a future argument. Skoolarz turns each one into something anyone can check — not something someone has to remember.
PRICE THE YEAR ONCE,
IN ONE PLACE.
Charge and discount types are set up once, with someone responsible for them — not invented on the spot for one family. Once they exist, the invoice builds itself, and you can see exactly why every line is there.
- Charge types of tuition, registration, transport, uniform, exam fees, trips.
- Discount types — sibling, staff child, early payment, scholarship — each with its own clear rule.
- Every student has their own tuition record, tying their fee plan to their name for that academic year.
- Payment schedules follow your school's actual terms, not generic quarters.
WHAT THE FINANCE
OFFICE ACTUALLY RUNS.
Finance dashboard
See what's collected, outstanding and overdue for the current term, instantly — no need to export anything first.
Invoice collection
Every invoice in the school, filterable by grade, status and date. The full tuition record behind any invoice is one click away.
Payment recording
Log a payment against an invoice with the method and reference number. The balance and the parent's view update together, immediately.
Per-student report
A student's full financial history, ready to print for the meeting where a family wants to see it on paper.
Bulk reports and CSV export
Run the numbers for the whole school at once, and hand finance a file their own systems can use.
Printable documents
Invoices and statements carry your school's own logo — a receipt with someone else's branding on it looks like someone else's bill.
THE PARENT SEES
THE SAME NUMBER.
If a family must email the accounts office just to find out what they owe, you've built a system that creates work every time someone's curious. Most of what a bursar spends time on isn't chasing late payments at all — it's answering questions parents could answer themselves, if they could just see the numbers.
So, a parent's own login shows the invoice, the payment plan, what's already been paid, and what's still owed — in the language they read.
RELATED, AND WORTH READING.
Reports
Collection by term, outstanding by cohort, and the CSV your finance team will actually use.
Explore reporting